October 20, 2026 at 7:00 PM - Legislative Meeting

The change order provides for preparation and painting of Room B220B1 as part of the Production Studio renovation project. The work was identified through Graham Construction RFCO No. 10 dated August 11, 2026.

Motion to approve Payment Application No. 7 from Pennsylvania Roofing Systems for the Carlynton Junior-Senior High School Roofing Project in the amount of $68,781.41.

Relevant Facts:

• Payment Application No. 7 covers the period ending September 30, 2026.

• The application reflects 100% completion of the roofing and sheet metal contract.

• The original contract amount was $1,297,000.00, with approved change orders totaling $78,628.29, resulting in a revised contract amount of $1,375,628.29.

• Previous payment certifications total $1,306,846.88.

• The requested payment of $68,781.41 represents the remaining 5% of the revised contract amount.

• Upon payment, the application reflects a remaining contract balance of $0.00.

Budget Impact: $68,781.41 in remaining construction payments for the Carlynton Junior-Senior High School Roofing Project. This represents the final 5% of the revised contract amount rather than an additional contract cost.

Motion to approve acceptance of the Pennsylvania Energy Development Authority (PEDA) Solar for Schools Loan Commitment in an amount not to exceed $1,050,000.00, at 0% interest with a 15-year repayment term, including the $5,250.00 commitment fee, and authorize the Superintendent to execute the commitment letter, subject to solicitor review.

Relevant Facts:

• PEDA approved the District's Solar for Schools loan application for the maximum amount of $1,050,000.00 to support the Junior-Senior High School solar energy project.

• The loan carries no interest under normal repayment conditions and is repayable in equal monthly installments over 15 years.

• Final financing remains subject to PEDA's closing requirements, availability of funds, and completion of the project's remaining financing arrangements.

Budget Impact:

The project financing plan identifies a total project cost of $1,411,269.00, consisting of a $1,050,000.00 PEDA loan, $254,683.00 in DCED Solar for Schools grant funding, and $106,586.00 in District equity.

Motion to approve the purchase of furniture for the Carnegie Elementary School library, STEAM room, and music room from W.B. Mason Company, Inc., through the Pennsylvania COSTARS purchasing program, including delivery and installation, at a total cost not to exceed $70,267.70.

Relevant Facts:

• The furniture purchase supports the library, STEAM, and music room improvements associated with the Carnegie Elementary Addition & Alterations project.

• Proposed furnishings include library shelving, bookcases, tables, student seating, storage cabinets, makerspace furniture, teacher desks, and music chairs and stands.

• The purchase is proposed through the Pennsylvania COSTARS cooperative purchasing program.

• W.B. Mason Company, Inc., submitted Proposal QJSCE8-17, dated August 17, 2026.

• The proposal includes $3,500 for receiving, delivery, and installation.

Budget Impact:

Proposed expenditure not to exceed $70,267.70, including furniture, freight, delivery, and installation, subject to reconciliation of the submitted pricing attributed to funding allocated for the renovation project. 

Motion to approve two change orders with Westmoreland Electric Services, LLC, for the Carnegie Elementary Addition & Alterations project: additional fire alarm work in the amount of $8,900.00 and temporary power for parking lot lighting in the amount of $5,985.00, for a total increase of $14,885.00.

Relevant Facts:

• Fire Alarm System - $8,900.00: Additional fire alarm devices, wiring, and modifications were required following inspection to ensure the building's fire alarm system met requirements for the start of the 2026-2027 school year.

• Temporary Parking Lot Lighting - $5,985.00: Temporary electrical power was installed to provide lighting in the staff parking lot while construction continues, improving employee safety during evening hours.

• Both changes were completed on a time-and-materials basis at the direction of Massaro CM Services (MCMS).

• MCMS verified the labor documentation, and MCMS and DRAW Collective reviewed both proposals and recommended approval.

Budget Impact:

Total additional construction cost of $14,885.00 for the Carnegie Elementary Addition & Alterations project. 

Motion to approve the following September 2026 payment applications for the Carnegie Elementary Addition & Alterations project, totaling $540,463.94:

• R.A. Glancy & Sons, Inc. - Payment Application No. 5: $414,648.00

• East West Manufacturing & Supply Co., Inc. - Payment Application No. 6: $39,750.30

• Enders Plumbing and Heating Company - Payment Application No. 6: $39,258.00

• Westmoreland Electric Services, LLC - Payment Application No. 5: $46,807.64

Relevant Facts:

• The payment applications cover the construction period ending September 30, 2026.

• The applications represent progress payments for general construction, mechanical, plumbing, and electrical work.

• DRAW Collective and Massaro CM Services reviewed the applications, found them acceptable, and recommended approval and payment.

Budget Impact:

Total expenditure of $540,463.94 attributed to the renovation budget. 

Motion to approve warehouse storage services from Energy Independent Solutions, LLC (EIS), for solar inverter equipment associated with the Carlynton Junior-Senior High School Solar Project, at a rate of $100 per pallet per month, for a total expenditure not to exceed $3,000.00 without further Board approval.

Relevant Facts:

• The District’s existing agreement with EIS includes a provision authorizing storage charges of $100 per pallet per month when equipment must be stored prior to installation.

• EIS anticipates delivery of solar inverter equipment requiring indoor storage until installation.

• Due to limited available storage space, the District intends to have EIS warehouse the equipment rather than store it on District property.

• Storage charges are expected to begin in November 2026.

• The number of pallets and duration of storage may vary based on delivery and installation timing.

• Actual charges will be based on the number of pallets stored and the duration of storage, subject to the approved expenditure limit of $3,000.00.

Budget Impact:

Not to exceed $3,000.00 from the Capital Projects Fund, in addition to the previously approved solar project expenditure.

Motion to approve payment of September 2026 invoices from Hillis-Carnes Engineering Associates, Inc., for construction testing, inspection, and related professional services associated with the Carnegie Elementary Addition & Alterations project, in the total amount of $8,867.00.

Relevant Facts:

• The invoices cover services provided during September 1-30, 2026 and include construction materials testing, foundation bearing evaluations, soil compaction testing, concrete and masonry testing, and related inspection services.

• Invoice INV-1058055 totals $4,467.00 for engineering technicians, project management, testing equipment, laboratory testing, and associated site visits.

• Invoice INV-1059611 totals $4,400.00 for building enclosure specialist services.

• Massaro CM Services (MCMS) reviewed both invoices, found them acceptable, and recommended approval for payment.

Budget Impact:

Total expenditure of $8,867.00 attributed to the Carnegie Elementary Renovation Project. 

Relevant Facts:

• The Carlynton Junior-Senior High School Play/Musical Review Committee reviewed and recommended the production.

• The production provides opportunities for student participation in acting, vocal performance, choreography, set design, lighting, and technical theatre.

• Following additional administrative review, the director has proposed limited language modifications and non-graphic staging adjustments. Proposed changes to licensed material will require authorization from Music Theatre International.

Budget Impact:

To be determined by specific licensing and production costs and anticipated ticket revenue.