August 13, 2026 at 7:00 PM - Finance & Operations Committee Meeting

Description:  A formal Bid for Musical Instrument Repair & Maintenance was advertised for 3 consecutive weeks along with being posted on the district's website. We received 3 responses, including 2 proposals and 1 no-bid notification. The Bid responses were compared not only by price, but also local presence, references, billing procedures, and past performance. A few items stood out for the final decision:

• Russo has a long history of great service including clean billing practices, which saves both time and money
• Upon review, it is acknowledges that Russo was higher on some of the items, however the rationale is:

1. Most of the items that Russo Music was priced higher are for specialty instruments (example: bass clarinet, English horn...). The district owns very few of these instruments.
2. The common instruments such as violin, viola, trumpet, etc. are lower with Russo Music, some by as much as 20%

• The district will send out much more of the common maintenance and repairs for instruments such as the violin, viola, trumpet, etc., which will yield a lower cost overall.

Based upon all the information that was analyzed and compared, the Administration is recommending the award of a 3-year contract with Russo Music Center, Inc.

Description:  Treasurer's Report and Investment Portfolio for May and June 2026

Description:  Budget Variance Forecast SY 2025-26

Description:  Administration seeks approval for the $240,795.00 proposal from Johnson Controls Inc. to upgrade the BAS server and 14 control panel engines for the HVAC system across the network. Costars Contract: 008-E22-975, Budget code 10-2600-762-00-00-000-00-75

Description:  Administration seeks approval of the cleaning and restoration estimates from 1800 Water Damage related to the fire that occurred at CB Soputh on May 18th.  Utica, our insurance carrier has been working with the district and 1800 Water Damage on the cleanup from fire and water damage and restoration of the classroom spaces that were impacted by the fire in room C133 on May 18th.  Utica's adjuster and building consultant have reviewed, vetted, and authorized the proposals for the final cleaning and restoration work of the classrooms to proceed.  Final invoice amount subject to final scope of work and any changes approved by Utica's adjuster.  The cost for this work will be reimbursed to the district by insurance net of any applicable deductible.  Restoration work is currently estimated to be completed by August 15th and ready for staff and students to return.

Final Cleaning estimate:  $152,411.70
Restoration estimate: $286,019.93
Total Cleaning & Restoration Estimate:  $438,431.63

Budget code 10-2600-490-00-00-755-00-75

Description:  Update on Realignment Construction projects

Description:  Update on status of capital projects in design and construction.

Description:  Administration seeks approval of the additional First Student drivers for transportation services under our contract with First Student.