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Meeting Agenda
1. CALL TO ORDER
1.A. Welcome
1.B. Pledge to the Flag
1.C. Attendance
1.D. Approval of Agenda
2. COMMENTARY ON DISTRICT ACTIVITY
2.A. Board Commendations
2.B. Superintendent Comments
2.C. Board Comments
2.D. Correspondence - Secretary
3. PRESENTATIONS
3.A. Annual Report from VIA
4. PUBLIC / PROFESSIONAL / STAFF INPUT
4.A. Public Comments - Specific to the Agenda
4.B. Comments from CVEA
4.C. Comments from Other Employee Groups
5. CONSENT AGENDA
5.A. Approval of Minutes
5.B. Approval of Financial Reports
5.C. Approval of Superintendent's Report
5.D. Approval of Local Independent Audit for 2024-2025 
5.E. Approval of Conestoga Valley High School Targeted Supports and Intervention (TSI) Plan
5.F. Approval of Vector Solutions Agreement
5.G. Approval of updated MOU with Union Community Care - Dental Outreach Services
5.H. Approval of Transportation Contracts for 2026-2027
5.I. Approval of C3 Health Services for 2026
5.J. Approval of Renewal of Sunbelt Agreement for 2026-2027
5.K. Approval of SOS Group, Inc Addendum 2026-2028
5.L. Approval of 2026-2027 IU13 Title I Nonpublic Programs and Services Letter of Agreement 
5.M. Approval of 2026-2027 IU13 Title IIA NonPublic Programs and Services Letter of Agreement
5.N. Approval of Title III Immigrant English Classes - Proposal with CV SEEDS 2026-2027
5.O. Approval of IU13 English Language Development (Title III) Services for Lancaster Mennonite School 2026-2027
5.P. Approval of Technology Equipment Sale
5.Q. Approval of Renewal of EducArt agreement for First 10 Play & Learns
5.R. Approval of Renewal of Soliant Agreement - Paraprofessional Addendum
6. ACTION / DISCUSSION ITEMS
6.A. Approval of Templeton Advantage, LLC proposal for CFOO search
6.B. Approval of Compensation for Superintendent for 2026-2027 of $205,000. 
7. INFORMATION REPORTS
7.A. Finance and Operations Report
7.B. Curriculum and Instruction Report
7.C. Federal Funds
8. BOARD REPORTS
 
8.A. IU13 Report
8.B. PSBA Report
8.C. Lancaster County Academy Report
8.D. Lancaster County Career and Technology Center Report
8.E. Construction Team Update
8.F. Other Reports
9. PUBLIC COMMENTS
10. BOARD MATTERS
10.A. Board Announcements / Iniatives
10.B. Upcoming Board Meeting Dates
11. ADJOURNMENT
Agenda Item Details Reload Your Meeting
Meeting: August 17, 2026 at 7:00 PM - Regular Board Meeting
Subject:
1. CALL TO ORDER
Subject:
1.A. Welcome
Speaker(s):
Board President
Description:
This is our second meeting of the month where most official votes are taken, many of which are listed on the consent agenda which includes routine items or items discussed at our last or previous work session.
Our meetings observe all legal requirements and our district policies to the best of our ability and understanding.  Our detailed agendas and related public documents are posted on the district website for public access.
 
Subject:
1.B. Pledge to the Flag
Speaker(s):
Board President
Subject:
1.C. Attendance
Speaker(s):
Board Secretary
Subject:
1.D. Approval of Agenda
Speaker(s):
Board President
Subject:
2. COMMENTARY ON DISTRICT ACTIVITY
Subject:
2.A. Board Commendations
Speaker(s):
Board President
Attachments:
Subject:
2.B. Superintendent Comments
Speaker(s):
Dr. Hartman, Superintendent
Subject:
2.C. Board Comments
Subject:
2.D. Correspondence - Secretary
Speaker(s):
Board Secretary
Subject:
3. PRESENTATIONS
Subject:
3.A. Annual Report from VIA
Speaker(s):
Lisa Smith, District VIA Coordinator
Description:
Lisa Smith, District VIA Coordinator, and Mel Upton, Administrator for Non-Traditional Learning and Career Readiness, will give an update to the board regarding the 2025-2026 school year. 
Attachments:
Subject:
4. PUBLIC / PROFESSIONAL / STAFF INPUT
Subject:
4.A. Public Comments - Specific to the Agenda
Description:

Residents of CVSD are invited to comment on any item on the agenda of concern. Please give your name, the subject you wish to address, and the group you represent, if any. Comments are requested to be kept to three minutes. Specific guidelines are under Policy 903 Public Participation at Board Meetings.


 
Subject:
4.B. Comments from CVEA
Subject:
4.C. Comments from Other Employee Groups
Subject:
5. CONSENT AGENDA
Subject:
5.A. Approval of Minutes
Description:
Approval of the July 20, 2026 board meeting minutes. 
Attachments:
Subject:
5.B. Approval of Financial Reports
Description:
1.  Treasurer's Report
2.  Budgetary Transfers - $168,160.38
3. Payment of Expenditures Requiring Approval in the amount of $9,861,812
Attachments:
Subject:
5.C. Approval of Superintendent's Report
Attachments:
Subject:
5.D. Approval of Local Independent Audit for 2024-2025 
Attachments:
Subject:
5.E. Approval of Conestoga Valley High School Targeted Supports and Intervention (TSI) Plan
Attachments:
Subject:
5.F. Approval of Vector Solutions Agreement
Attachments:
Subject:
5.G. Approval of updated MOU with Union Community Care - Dental Outreach Services
Description:
Union Community Care will not be charging the district the $125 fee for children who do not have insurance.  
Attachments:
Subject:
5.H. Approval of Transportation Contracts for 2026-2027
Description:
  • Ephrata Mennonite
  • Shalom Mennonite
Attachments:
Subject:
5.I. Approval of C3 Health Services for 2026
Description:
Agreement with C3Health, who is the provider for medical emergency services for CVSD football games. 
Attachments:
Subject:
5.J. Approval of Renewal of Sunbelt Agreement for 2026-2027
Attachments:
Subject:
5.K. Approval of SOS Group, Inc Addendum 2026-2028
Attachments:
Subject:
5.L. Approval of 2026-2027 IU13 Title I Nonpublic Programs and Services Letter of Agreement 
Attachments:
Subject:
5.M. Approval of 2026-2027 IU13 Title IIA NonPublic Programs and Services Letter of Agreement
Attachments:
Subject:
5.N. Approval of Title III Immigrant English Classes - Proposal with CV SEEDS 2026-2027
Attachments:
Subject:
5.O. Approval of IU13 English Language Development (Title III) Services for Lancaster Mennonite School 2026-2027
Attachments:
Subject:
5.P. Approval of Technology Equipment Sale
Description:
In alignment with the technology department’s ongoing goal to clean up and streamline technology across the district, Adam McGraw, Chief Technology & Information officer, recommends the district approve the following equipment sale be awarded to Second Life Mac in the amount of $19,233.00. 

In addition, to approve the department to partner with certified e-waste recycling providers to remove technology equipment that has exceeded its useful life. This approval would allow the department to conduct recycling efforts as needed. The identified devices have negligible resale value, require certified data destruction, and occupy storage space needed for district operations. Recycling through an approved vendor provides secure, compliant disposal at no cost to the district. Equipment deemed suitable for resale will be presented to the Board in specific proposals. The department will continue to utilize additional sales channels via the district’s Municibid platform, as well as eBay to recoup technology costs. 

Through various sales efforts from July 2025 to June 2026, the technology department recouped $94,518.16.
Attachments:
Subject:
5.Q. Approval of Renewal of EducArt agreement for First 10 Play & Learns
Description:
This will be Year 3 working with this partner. 
Attachments:
Subject:
5.R. Approval of Renewal of Soliant Agreement - Paraprofessional Addendum
Attachments:
Subject:
6. ACTION / DISCUSSION ITEMS
Subject:
6.A. Approval of Templeton Advantage, LLC proposal for CFOO search
Speaker(s):
Dr. Hartman, Superintendent
Description:
Dr. Hartman, Superintendent, recommends the approval of the attached proposal from Templeton Advantage, LLC for the CFOO search.  
Attachments:
Subject:
6.B. Approval of Compensation for Superintendent for 2026-2027 of $205,000. 
Speaker(s):
Board President
Subject:
7. INFORMATION REPORTS
Subject:
7.A. Finance and Operations Report
Description:
No report this month.
Subject:
7.B. Curriculum and Instruction Report
Description:
No report this month.
Subject:
7.C. Federal Funds
Description:
1. Title IA - Improving Basic Programs
2. Title IIA - Supporting Effective Instruction
3. Title IIIA - Language Instruction for English Learners
4. Title IIIA - Language Instruction for Immigrant Students
5. Title IVA - Student Support and Academic Enrichment
Subject:
8. BOARD REPORTS
 
Subject:
8.A. IU13 Report
Description:
No written report this month. 
Subject:
8.B. PSBA Report
Description:
No written report this month. 
Subject:
8.C. Lancaster County Academy Report
Description:
No written report this month. 
Subject:
8.D. Lancaster County Career and Technology Center Report
Description:
No written report this month. 
Subject:
8.E. Construction Team Update
Attachments:
Subject:
8.F. Other Reports
Subject:
9. PUBLIC COMMENTS
Description:

Residents of CVSD are invited to comment on any item on the agenda of concern. Please give your name, the subject you wish to address, and the group you represent, if any. Comments are requested to be kept to three minutes. Specific guidelines are under Policy 903 Public Participation at Board Meetings.
Subject:
10. BOARD MATTERS
Subject:
10.A. Board Announcements / Iniatives
Description:
Announcements by Board member for the Board's general information or issues Board members would like discussed, explained, or included on future agenda can be mentioned here. 
Subject:
10.B. Upcoming Board Meeting Dates
Description:
Meeting Dates for September 2026: 
Monday, September 14 - Work Session
Tuesday, September 22 - Regular Meeting
Both meetings begin at 7 pm. 
Location:  District Administration Board Room, 502 Mount Sidney Road, Lancaster, PA  17601
Subject:
11. ADJOURNMENT

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