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Meeting Agenda
1. Call to Order
2. Public Comment
3. Review of Previous Meeting Report
4. Finance Recommendations for Approval at Next School Board Meeting
4.A. Approval of Independent Contractor Agreement: Expert Witness
4.B. Approval of Kelly Services Pricing Effective August 2026
4.C. Approval of Letter of Engagement with Grand River Solutions for Title IX Services
4.D. Approval of Weglot subscription for Communications Department in the amount of $10,500.00
4.E. Approval of a 3-Year Musical Instrument Repair & Maintenance Contract with Russo Music Center, Inc. in the Amount of $40,000.00
4.F. Acceptance of Inheritance from Parry Estate
4.G. Approval of Settlement
4.H. Treasurer's Report and Investment Portfolio for May and June 2026
5. Finance Information Items
5.A. Budget Variance Forecast for the 2025-2026 School Year
6. Operations Recommendations for Approval at Next School Board Meeting
6.A. Approval of Johson Controls Inc. Building Automation System(BAS) Server and BAS Panel Upgrades for District Wide HVAC System Controls
6.B. Approval of 1800 Water Damage Services for Fire & Water Damage Cleaning and Restoration work related to CB South fire damage.
7. Operations Information Items
7.A. Realignment Construction Update
7.B. Capital Projects Update
8. Transportation and Food Service
8.A. Approval of First Student Drivers
9. Adjournment
9.A. Next scheduled Finance & Operations Committee Meeting: September 10, 2026
Agenda Item Details Reload Your Meeting
Meeting: August 13, 2026 at 7:00 PM - Finance & Operations Committee Meeting
Subject:
1. Call to Order
Subject:
2. Public Comment
Subject:
3. Review of Previous Meeting Report
Attachments:
Subject:
4. Finance Recommendations for Approval at Next School Board Meeting
Subject:
4.A. Approval of Independent Contractor Agreement: Expert Witness
Attachments:
Subject:
4.B. Approval of Kelly Services Pricing Effective August 2026
Attachments:
Subject:
4.C. Approval of Letter of Engagement with Grand River Solutions for Title IX Services
Attachments:
Subject:
4.D. Approval of Weglot subscription for Communications Department in the amount of $10,500.00
Attachments:
Subject:
4.E. Approval of a 3-Year Musical Instrument Repair & Maintenance Contract with Russo Music Center, Inc. in the Amount of $40,000.00
Description:
A formal Bid for Musical Instrument Repair & Maintenance was advertised for 3 consecutive weeks along with being posted on the district's website. We received 3 responses, including 2 proposals and 1 no-bid notification. The Bid responses were compared not only by price, but also local presence, references, billing procedures, and past performance. A few items stood out for the final decision:
  • Russo has a long history of great service including clean billing practices, which saves both time and money
  • Upon review, it is acknowledges that Russo was higher on some of the items, however the rationale is:
  1. Most of the items that Russo Music was priced higher are for specialty instruments (example: bass clarinet, English horn...). The district owns very few of these instruments.
  2. The common instruments such as violin, viola, trumpet, etc. are lower with Russo Music, some by as much as 20%
  • The district will send out much more of the common maintenance and repairs for instruments such as the violin, viola, trumpet, etc., which will yield a lower cost overall.
Based upon all the information that was analyzed and compared, the Administration is recommending the award of a 3-year contract with Russo Music Center, Inc.
Attachments:
Subject:
4.F. Acceptance of Inheritance from Parry Estate
Subject:
4.G. Approval of Settlement
Attachments:
Subject:
4.H. Treasurer's Report and Investment Portfolio for May and June 2026
Description:
Treasurer's Report and Investment Portfolio for May and June 2026
Attachments:
Subject:
5. Finance Information Items
Subject:
5.A. Budget Variance Forecast for the 2025-2026 School Year
Description:
Budget Variance Forecast SY 2025-26
Attachments:
Subject:
6. Operations Recommendations for Approval at Next School Board Meeting
Subject:
6.A. Approval of Johson Controls Inc. Building Automation System(BAS) Server and BAS Panel Upgrades for District Wide HVAC System Controls
Description:
Administration seeks approval for the $240,795.00 proposal from Johnson Controls Inc. to upgrade the BAS server and 14 control panel engines for the HVAC system across the network. Costars Contract: 008-E22-975, Budget code 10-2600-762-00-00-000-00-75
Attachments:
Subject:
6.B. Approval of 1800 Water Damage Services for Fire & Water Damage Cleaning and Restoration work related to CB South fire damage.
Description:
Administration seeks approval of the cleaning and restoration estimates from 1800 Water Damage related to the fire that occurred at CB Soputh on May 18th.  Utica, our insurance carrier has been working with the district and 1800 Water Damage on the cleanup from fire and water damage and restoration of the classroom spaces that were impacted by the fire in room C133 on May 18th.  Utica's adjuster and building consultant have reviewed, vetted, and authorized the proposals for the final cleaning and restoration work of the classrooms to proceed.  Final invoice amount subject to final scope of work and any changes approved by Utica's adjuster.  The cost for this work will be reimbursed to the district by insurance net of any applicable deductible.  Restoration work is currently estimated to be completed by August 15th and ready for staff and students to return.

Final Cleaning estimate:  $152,411.70
Restoration estimate: $286,019.93
Total Cleaning & Restoration Estimate:  $438,431.63

Budget code 10-2600-490-00-00-755-00-75
Attachments:
Subject:
7. Operations Information Items
Subject:
7.A. Realignment Construction Update
Description:
Update on Realignment Construction projects
Attachments:
Subject:
7.B. Capital Projects Update
Speaker(s):
Tom Hanna
Description:
Update on status of capital projects in design and construction.
Attachments:
Subject:
8. Transportation and Food Service
Subject:
8.A. Approval of First Student Drivers
Description:
Administration seeks approval of the additional First Student drivers for transportation services under our contract with First Student.
Attachments:
Subject:
9. Adjournment
Subject:
9.A. Next scheduled Finance & Operations Committee Meeting: September 10, 2026

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